CDOT_diagrams_CH4
Submit Procurement
Concurrence Request
(PCR)
Gene
r
ate Purchase
Authorization (
P
A)
(COTRAMS)
Submit
P
A
Submit Notice
of
Acceptance
(NA)
If vehicle purchase,
complete Security
Agreement (SA)
4-5
Third-
P
arty Procurement
Subrecipient
DTR Project Coordinator
Consult DTR Quick
Procurement Guide and
coordinate with DTR as
needed
Prepare Independent
Cost Estimate (ICE)
Check SAM.gov for
vendor regist
r
ation and
eligibility and capture
time-stamped screen
shot
If vehicle purchase,
check that vendor is
eligible
T
r
ansit
V
ehicle
Manufacturer (TVM) and
capture time-stamped
screen shot
Order equipment,
vehicle, or supplies
from selected vendor
Notify vendor
Re
v
iew S
A
Re
v
iew N
A
Receive and inspect
equipment, vehicle,
or supplies
Conduct post-
delivery audit
APPROVE
If vehicle purchase,
prepare a
TVM Survey and
attach the screenshot
(COTRAMS)
APPROVE
REJEC
T
4-3
NO
Approve/Reject
PCR
REJEC
T
Approve/Reject
PCR
Acceptable?
Y
es/No
(w/in 15 days)
3-10
Execute
subaward
agreement
Submit
Reimbursement
Request