CDOT_diagrams_CH3
Notify subrecipient to
re
v
iew Milestones and
complete Risk
Assessment
Update Milestones and
Complete Risk
Assessment
(COTRAMS)
Complete Risk
Assessment
(COTRAMS)
Build subaward
agreement
(COTRAMS)
Submit Certifications &
Assu
r
ances when notified
(COTRAMS)
3-10 Budget to Executed Subaward
Agreement
Subrecipient
DTR Project Coordinator
DTR Prog
r
amming Unit
DTR Projects
Business Office
Chief Engineer
CDO
T
Controller
Procurement
Complete Budgeting
process (F
T
A
&
Non-fede
r
al)
(COTRAMS) (SAP)
Execute
Project
Amendment
Give to Business
Office for budget
approval
Mail signed
subaward agreement
to Procurement
If capital project,
initiate
Third
P
arty
Procurement process
Notify DTR
Send SC to
Procurement
3-9
Project
Coordination
Unit Manager
Approve/Reject
SC
Accu
r
ate
amount, fund
source,
statement of
work?
Y
es/No
Re
v
iew
subaward
agreement and
Approve/Reject
Meets
procurement
requirements?
Y
es/No
REJEC
T
Email subaward
agreement to
subrecipient
If less than $.5M, send
subaward agreement to
DTR Director; if greater
than $.5M, send to Chief
Engineer
Mail subaward agreement to
subrecipient
Notify DTR Project Coordination
Unit Manager and DTR Project
Coordinator
Update COTRAMS with PO
number
DTR Director sign
subaward agreement
and send to CDO
T
Controller
Sign subaward agreement
and send to CDO
T
Controller
Route subaward
agreement
Sign subaward agreement
and send to Procurement
APPROVE
APPROVE
YES
YES
Build Shopping Cart
(SC) in SA
P
with SOW
and Risk
Assessment
Enter subaward
agreement into SA
P
(SAP)
DTR
Admin
NO
NO
<$ .5M
>$ .5M
REJEC
T
4-5
3-8
3-9
4-2
A
ward personal
ser
v
ices
cont
r
act
4-4