CDOT_diagrams_CH4
4-4 DTR
P
ersonal Ser
v
ices Procurement - 2
DTR Project Coordinator
DTR Director
Procurement Office
CRBRC
Human Resources
Accounting
DTR Prog
r
amming
Unit
Hold Internal
Kick-off meeting
with Project
Manager/CRBRC
Send possible
DBE proposers
to Procurement
Office
Notify potential
proposers of
upcoming RF
P
(including DBE)
Meeting #1 with
Evaluation
Committee to
re
v
iew evaluation
process
Send potential
proposer list to
Procurement Office
(including DBE)
P
articipate on
Evaluation
Committee
Meeting #2 with
Evaluation
Committee and
Project Manager
to re
v
iew and
finalize scoring
Check SAM.gov and
capture
time-stamped
screen shot &
verify lobbying
certification
Initiate
cont
r
acting
process with
successful
proposer
Send proposals to
Evaluation
Committee to
score according
to RF
P
criteria
Hold Pre-bid
Meeting/Site
V
isit/Q&
A
Session
(not required)
Receive
Proposals
Re
v
iew
responsibility
determinations
Notify all
proposers of
evaluation
results
F
ollow protest
process (1 day
to 1 year)
Choose
successful
proposer
Hold o
r
al
presentations with
top proposers
(not required)
F
ollow Single Bid
procedure &
document in file
Pro
v
ide answers
to submitted
questions, as
needed
P
articipate in
scoring
proposals
P
articipate in
selecting
awardee
Hold debrief meetings
with unsuccessful
proposers, as requested
Negotiate Statement
of
W
ork and fee with
successful proposer
Complete
P
ersonal Ser
v
ices
Procurement 2
Multiple
proposals
received?
Y
es/No
YES
NO
Protests
received?
Y
es/No
YES
NO
3-10
Start budgeting
process