CDOT_diagrams_CH4
4-3 Capital Project Reimbursement Request
Subrecipient
DTR Project Coordination Unit
Business Office
Accounting
Independent Cost Estimate
Procurement Concurrence Request
Purchase
Authorization
Notice of
Acceptance
Security
Agreement
Application for
T
itle or
T
itle
Invoice
Proof of
P
ayment
P
ost Delivery
Certifications
Create a voucher for
reimbursements
made every month
Project Coordination
Unit Manager
confirms available
funds in
TRAMS
Submit voucher to
F
T
A
v
ia ECHO for
reimbursement
Confirm voucher
contains valid
charges/ paid
invoices
SA
P
issues
electronic or
paper check
Submit Reimbursement
Request (RR) with
required documents
(see list)
(COTRAMS)
If vehicle, complete
T
itle
Application with CDO
T
as lienholder
Receive reimbursement
4-6
Enter ser
v
ice
entry sheet (SES)
(SAP)
P
ark in SA
P
Approve payment
(SAP)
Request
eligible for
reimbursement?
Y
es/No
Project Coordinator
re
v
iew request for
completeness
(COTRAMS)
Project
Coordinator approve
(COTRAMS)
Business Office
re
v
iew
(COTRAMS)
Approve request
(COTRAMS)
Project Coordination
Unit Manager re
v
iew
(COTRAMS)
YES
APPROVE
NO
NO
REJEC
T
Complete
and accu
r
ate?
YES
4-5
Complete
Procurement